(i) The PHA's voucher program payment standard schedule contains payment standards which do not exceed 110 percent of the current applicable published FMR and which are not less than 90 percent of the current applicable published FMR (unless a higher or lower payment standard amount is approved by HUD). For purposes of this indicator, the PHA's principal operating area is the geographic entity for which the Census tabulates data that most closely matches the PHA's geographic jurisdiction under State or local law (e.g., city, county, metropolitan statistical area) as determined by the PHA, subject to HUD review. endstream endobj 370 0 obj <>/Metadata 22 0 R/Names 391 0 R/Outlines 27 0 R/PageLayout/OneColumn/Pages 365 0 R/StructTreeRoot 30 0 R/Type/Catalog/ViewerPreferences 392 0 R>> endobj 371 0 obj <>/ProcSet[/PDF/Text]>>/Rotate 0/StructParents 0/Tabs/S/Type/Page>> endobj 372 0 obj <>stream (i) The PHA's SEMAP certification states that the PHA's quality control sample of case files with failed HQS inspections shows that, for all cases sampled, any cited life-threatening HQS deficiencies were corrected within 24 hours from the inspection and, for at least 98 percent of cases sampled, all other cited HQS deficiencies were corrected within no more than 30 calendar days from the inspection or any PHA-approved extension, or, if any life-threatening HQS deficiencies were not corrected within 24 hours and all other HQS deficiencies were not corrected within 30 calendar days or any PHA-approved extension, the PHA stopped (abated) housing assistance payments beginning no later than the first of the month following the correction period, or took prompt and vigorous action to enforce family obligations. The 2-month allowance is provided only to accommodate a possible lag in the PHA's electronic reporting of the annual HQS inspection on Form HUD-50058, and to allow the processing of the data into MTCS. (iv) State and regional PHAs that provide Section 8 rental assistance in more than one metropolitan area within a State or region make these determinations separately for each metropolitan area or portion of a metropolitan area where the PHA has assisted at least 20 Section 8 families with children in the last completed PHA fiscal year. (i) The percent of units leased or occupied by homeowners under the voucher homeownership option, or the percent of allocated budget authority expended during the calendar year that ends on or before the assessed PHA fiscal year was 98 percent or more. 369 0 obj <> endobj SEMAP also establishes a system for HUD to measure PHA performance in key Section 8 program areas and to assign performance ratings. ( 982.503 of this chapter.) (1) The indicator: This indicator shows whether the PHA enters into HAP contracts for the number of the PHA's baseline voucher units (units that are contracted under a Consolidated ACC) for the calendar year that ends on or before the PHA's fiscal year or whether the PHA has expended its allocated budget authority for the same calendar year. How does SEMAP improve program performance? (a) Purpose. (ii) HUD determines that an on-site review is unnecessary to determine the needs of the PHA and the actions required to address the program deficiencies. The percent of units leased is determined by taking unit months leased under a HAP contract and unit months occupied by homeowners under the voucher homeownership option, as shown in HUD systems for the calendar year that ends on or before the assessed PHA fiscal year, and dividing that number by the number of unit months available for leasing based on the number of baseline units available at the beginning of the calendar year. (ii) The PHA has filled 60 to 79 percent of its mandatory FSS slots and 30 percent or more of FSS families have escrow account balances. Regulations are found at 24 CFR 985. PHAs with SEMAP scores of 60 to 89 percent shall be rated standard. the hierarchy of the document. Where the universe is: the number of admissions in the last year for each of the two quality control samples under the SEMAP indicator at 985.3(a) Selection from the Waiting List; the number of families assisted for the SEMAP indicators at 985.3(b) Reasonable Rent, and 985.3(c) Determination of Adjusted Income; the number of units under HAP contract during the last completed PHA fiscal . HUD also uses information reported on the SEMAP certification by initial PHAs concerning FSS families enrolled in their FSS programs but who have moved under portability to the jurisdiction of another PHA. PHA's quality control sample means an annual sample of files or records drawn in an unbiased manner and reviewed by an PHA supervisor (or by another qualified person other than the person who performed the original work) to determine if the work documented in the files or records conforms to program requirements. If an PHA is assigned an overall performance rating of troubled, the PHA's corrective action plan must be approved in writing by HUD. (ii) The PHA's voucher program payment standard schedule contains payment standards which exceed 110 percent of the current applicable published FMRs or which are less than 90 percent of the current applicable published FMRs (unless a higher or lower payment standard amount is approved by HUD). ), (iii) The percent of units leased or occupied by homeowners under the voucher homeownership option, or the percent of allocated budget authority expended during the calendar year that ends on or before the assessed PHA fiscal year was less than 95 percent. 29, 2000; 65 FR 16823, Mar. (24 CFR 982.405(a)). HUD will then prepare a SEMAP profile for each PHA which shows the rating for each indicator, sums the indicator ratings, and divides by the total possible points to arrive at an PHA's overall SEMAP score. Indicator # 1 measures if housing authorities are administering Waiting Lists correctly and pulling off applicants from the Waiting Lists in the correct order. (i) 98 to 100 percent of newly leased units passed HQS inspection before the beginning date of the assisted lease and HAP contract. 15 points. Regulations at 24 CFR 985.103(d) provided that the first eight SEMAP indicator scores were subject to modification based on the results of an agency's annual audit. Nomenclature changes to part 985 appear at 64 FR 67983, Dec. 3, 1999. Expanding Housing Opportunities (indicator #7) and. HUD must provide the PHA a written report of its on-site review containing HUD findings of program management deficiencies, the apparent reasons for the deficiencies, and recommendations for improvement. 10 points. 10 points. Indicator # 3 measures if casework is being completed accurately, correctly, and in compliance with the regulations like calculating the housing assistance amounts for each family correctly. The Section 8 Management Assessment Program (SEMAP) is designed to assess whether the Section 8 tenant-based assistance programs operate to help eligible families afford decent rental units at the correct subsidy cost. Knowledge of HUD-established performance standards (for HCV, SEMAP indicators) performance standards as they relate to income and rent determinations. 985.106 Required actions for SEMAP deficiencies. Except as provided in paragraph (a)(2) of this section, HUD shall assess each PHA's performance under SEMAP annually and shall assign each PHA a SEMAP score and overall performance rating. (v) The PHA has filled 60 to 79 percent of its mandatory FSS slots, but fewer than 30 percent of FSS families have escrow account balances. 15 points. Topics: Notices & Rules Pertaining to SEMAP; HUD Forms 50058 and 52648; Understanding the SEMAP Indicators; Monitoring Performance 10 points. Deconcentration bonus. result, it may not include the most recent changes applied to the CFR. (20 points. Submission of deconcentration data for this indicator is optional for all other PHAs. (2) HUD verification method: This method is based on the percent of units leased under a tenant-based or project-based HAP contract or occupied by homeowners under the voucher homeownership option during the calendar year that ends on or before the assessed PHA's fiscal year, or the percent of allocated budget authority expended during the calendar year that ends on or before the assessed PHA's fiscal year. 20 points. PART 985 - SECTION 8 MANAGEMENT ASSESSMENT PROGRAM (SEMAP). endstream endobj 374 0 obj <>stream 3 points. HUD SEMAP utilization rate: HUD uses a combined indicator to assess agency performance under the Section 8 Management Assessment Program (SEMAP). The 2-month allowance provided here for rating purposes does not mean that any delay in completing annual reexaminations is permitted. (1) Submission of deconcentration data in the HUD-prescribed format for this indicator is mandatory for a PHA using one or more payment standard amount(s) that exceed(s) 100 percent of the published FMR set at the 50th percentile rent to provide access to a broad range of housing opportunities throughout a metropolitan area in accordance with . (0 points.). (1) This indicator applies only to PHAs with jurisdiction in metropolitan FMR areas. Enroll families in the family self-sufficiency (FSS) program as required and help FSS families achieve increases in employment income. (i) The PHA's SEMAP certification states that an PHA supervisor or other qualified person performed quality control HQS reinspections during the PHA fiscal year for a sample of units under contract which meets the minimum sample size requirements specified in 983.2 under PHA's quality control sample. 3 SEMAP Indicators Measure How much of the funding is being used; Whether the agency is complying with regulations regarding rent reasonableness, HQS and reexaminations; Whether transactions are timely; Whether the rent calculations are accurate and Whether there is documentation to support them. (ii) The percent of units leased during the last PHA fiscal year was 95 percent or more, or the percent of allocated budget authority expended during the last PHA fiscal year was 95 percent or more following the methodology of 985.3(n). 10 points. (1) This indicator shows whether an PHA supervisor or other qualified person reinspects a sample of units under contract during the PHA fiscal year, which meets the minimum sample size requirements specified at 985.2 under PHA's quality control sample, for quality control of HQS inspections. (1) The certification must be approved by PHA board resolution and signed by the PHA executive director. ?xVnqmtOi_51X7qKUzm\^,-p**f^#{f33r\"w{=++sUz`.i0xadz< N[d=N& m& m& m#=7AoB M#[-hl [-h[-Ar/]}Q}Qe?~(QGc?~~7~7~7~7~7KUK.o,C4qMiJr,?8._W &? The indicator consists of 2 components which show whether the PHA has enrolled families in the FSS program as required, and the extent of the PHA's progress in supporting FSS by measuring the percent of current FSS participants with FSS progress reports entered in MTCS that have had increases in earned income which resulted in escrow account balances. SEMAP helps HUD target monitoring and assistance to PHA programs that need the most improvement. Although the SEMAP performance rating will not be determined using the indicators in paragraphs (a) through (g) of this section, PHAs not subject to Federal audit requirements must still complete the SEMAP certification for these indicators and performance under the indicators is subject to HUD confirmatory reviews. (Information collection requirements in this section have been approved by the Office of Management and Budget under control number 2577-0215), [63 FR 48555, Sept. 10, 1998, as amended at 66 FR 50006, Oct. 1, 2001]. (24 CFR 982.404). 20 points. (1) This indicator shows whether the PHA correctly calculates tenant rent in the rental certificate program and the family's share of the rent to owner in the rental voucher program. 985.3 Indicators, HUD verification methods and ratings. Family data used for the PHA's analysis must be the same information as reported to MTCS for the PHA's tenant-based Section 8 families with children. 42 U.S.C. (a) An PHA must submit the HUD-required SEMAP certification form within 60 calendar days after the end of its fiscal year. (1) This indicator shows whether, at the time of admission and annual reexamination, the PHA verifies and correctly determines adjusted annual income for each assisted family and, where the family is responsible for utilities under the lease, the PHA uses the appropriate utility allowances for the unit leased in determining the gross rent. There are also certain other instances when PHAs may not receive a SEMAP score. (i) The PHA has filled 80 percent or more of its mandatory FSS slots and 30 percent or more of FSS families have escrow account balances. (24 CFR 982.305). 0 points. The Section 8 Management Assessment Program (SEMAP) is designed to assess whether the Section 8 tenant-based assistance programs operate to help eligible families afford decent rental units at the correct subsidy cost. SEMAP provides procedures for HUD to identify PHA management capabilities and deficiencies in order to target monitoring and program assistance more effectively. (15 points. (b) The PHA must send a written report to HUD describing its correction of any identified SEMAP deficiency. Additional SEMAP points are available to PHAs that have jurisdiction in metropolitan FMR areas and that choose to submit with their SEMAP certifications certain data, in a HUD-prescribed format, on the percent of their tenant-based Section 8 families with children who live in, and who have moved during the PHA fiscal year to, low poverty census tracts in the PHA's principal operating area. or existing codification. (a) High performer rating. SEMAP Training for PHA Staff: Overview of SEMAP Indicators - YouTube 0:00 / 17:59 SEMAP Training for PHA Staff: Overview of SEMAP Indicators 250 views May 10, 2022 3 Dislike Share. If HUD determines that the quantity of MTCS data is insufficient for adequate analysis, HUD will not award points under this bonus indicator. is available with paragraph structure matching the official CFR (2) HUD verification method: The IA annual audit report covering the PHA fiscal year entered on the SEMAP certification and on-site confirmatory review if performed. (24 CFR part 5, subpart F and 24 CFR 982.516). Performance indicator means a standard set for a key area of Section 8 program management against which the PHA 's performance is measured to show whether the PHA administers the program properly and effectively. December 1 2022. learn more about the process here. 10 points. If the HUD verification method for the indicator relies on data in MTCS and HUD determines those data are insufficient to verify the PHA's certification on the indicator due to the PHA's failure to adequately report family data, HUD will assign a zero rating for the indicator. Upon receipt of the certification, HUD rates the PHA's performance under each SEMAP indicator in accordance with 24 CFR 985.3. (c) On-site confirmatory review. This content is from the eCFR and may include recent changes applied to the CFR. By signing the list, we will send you updates as they become available and you will have the opportunity to be among the first to register for the course when registration opens. (f) Upgrading poor performance rating. (2) Biennial review for small PHAs. (d) Monitoring. The indicator shows whether the PHA has adopted and implemented a written policy to encourage participation by owners of units located outside areas of poverty or minority concentration; informs rental voucher holders of the full range of areas where they may lease units both inside and outside the PHA's jurisdiction; and supplies a list of landlords or other parties who are willing to lease units or help families find units, including units outside areas of poverty or minority concentration. . (24 CFR 984.105 and 984.305). PHAs with SEMAP scores of at least 90 percent shall be rated high performers under SEMAP. 5 points. (2) HUD verification method: PHA data submitted on the SEMAP certification form concerning payment standards. HUD may conduct an on-site confirmatory review to verify the PHA certification and the HUD rating under any indicator. *^_4/m/**HLY/1:UJxT=,9(z3 ~c{)uW z+}. (24 CFR 982.4, 24 CFR 982.54(d)(15), 982.158(f)(7) and 982.507). (ii) The data submitted by the PHA for the deconcentration bonus does not show that the PHA met the requirements for bonus points in paragraph (h)(1)(i), (ii) or (iii) of this section. (24 CFR 982.405(b)). 5 points. The PHA and HUD must monitor the PHA's implementation of its corrective action plan to ensure performance targets are met. (24 CFR 5.617). PHAs that Receive an Expedited SEMAP Waiver. If you have questions or comments regarding a published document please (2) HUD verification method: MTCS report - Shows percent of HQS inspections that are more than 2 months overdue. HUD's Office of Public and Indian Housing has finalized a rule revising the Section 8 Management Assessment Program (SEMAP) lease-up indicator. (c) An PHA's SEMAP certification is subject to HUD verification by an on-site confirmatory review at any time. (1) This indicator shows whether the PHA has adopted a payment standard schedule that establishes voucher payment standard amounts by unit size for each FMR area in the PHA jurisdiction, and, if applicable, separate payment standard amounts by unit size for a PHA-designated part of an FMR area, which payment standards do not exceed 110 percent of the current applicable published FMRs and which are not less than 90 percent of the current applicable published FMRs (unless a higher or lower payment standard amount is approved by HUD). SEMAP, through a four-page questionnaire, provides one way for PHAs to certify their performance to HUD on fourteen indicators. Allocated budget authority will be based upon the PHA's eligibility, which includes budget authority obligated for the calendar year and any portion of HAP reserves attributable to the budget authority that was offset from reserves during the calendar year. A separate drafting site (ii) The PHA's SEMAP certification includes the statements in paragraph (c)(3)(i) of this section, except that the PHA obtains and uses independent verification of income, properly attributes allowances, and uses the appropriate utility allowances for only 80 to 89 percent of families. 0 points. If you have questions for the Agency that issued the current document please contact the agency directly. What is the Section eight management assessment program? This contact form is only for website help or website suggestions. 5 points. U.S. Department of supports the occupancy sub-indicator of MASS and keeps PHAs from having to absorb costs related to terminating a household's tenancy and refilling the unit. (B) Based on the PHA's quality control samples, drawn separately for applicants reaching the top of the waiting list and for admissions, documentation shows that at least 98 percent of the families in both samples of applicants and admissions were selected from the waiting list for admission in accordance with these policies and met the selection criteria that determined their places on the waiting list and their order of selection. What are the 14 key indicators of performance? (24 CFR 982.54(d)(1) and 982.204(a)). If the PHA is a unit of local government or a state, the corrective action plan must be signed by the Section 8 program director and by the chief executive officer of the unit of government or his or her designee. (2) HUD verification methods: PHA data submitted for the deconcentration bonus, the IA annual audit report covering the PHA fiscal year entered on the SEMAP certification, and on-site confirmatory review if performed. In this online seminar, Quadel's expert trainers will cover everything that has to do with SEMAP, the Section Eight Management Assessment Program. [63 FR 48555, Sept. 10, 1998, as amended at 64 FR 40498, July 26, 1999]. The HUD notification letter shall identify and require correction of any SEMAP deficiencies (indicator rating of zero) within 45 calendar days from date of HUD notice. What happens if a PHA does not perform adequately on any of the 14 indicators or is assigned an overall performance rating of troubled? Deconcentration bonus. user convenience only and is not intended to alter agency intent (1) Required reviews for troubled PHAs. HUD will use the verification method identified for each indicator in reviewing the accuracy of an PHA's annual SEMAP certification. (1) This indicator applies only to PHAs with mandatory FSS programs. (1) This indicator shows whether the PHA has and implements a reasonable written method to determine and document for each unit leased that the rent to owner is reasonable based on current rents for comparable unassisted units: At the time of initial leasing; if there is any increase in the rent to owner; at the HAP contract anniversary if there is a 10 percent decrease in the published fair market rent (FMR) in effect 60 days before the HAP contract anniversary. endstream endobj 373 0 obj <>stream 15 points. HUD must conduct an on-site confirmatory review of an PHA's performance before changing any annual overall performance rating from troubled to standard or high performer. Urban Development (HUD) uses SEMAP scores as the primary tool for assessing a Housing Authority's management of the Housing Choice Voucher Program. 985.107 Required actions for PHA with troubled performance rating. 5 points. (iii) The percent of Section 8 families with children who moved to low-poverty census tracts in the PHA's principal operating area over the last two completed PHA fiscal years is at least 2 percentage points higher than the percent of all Section 8 families with children who resided in low poverty census tracts at the end of the second to last completed PHA fiscal year. (ii) The PHA's SEMAP certification does not support the statements in paragraph (e)(3)(i) of this section. The PHA shall retain subcontractor certifications for 3 years. ), (ii) The percent of units leased or occupied by homeowners under the voucher homeownership option, or the percent of allocated budget authority expended during the calendar year that ends on or before the assessed PHA fiscal year was 95 to 97 percent. (f) Corrective action plans. 10 points. (1) This indicator applies only to PHAs with mandatory FSS programs. Enhanced content is provided to the user to provide additional context. result, it may not include the most recent changes applied to the CFR. The 14 key indicators of PHA performance are: How does SEMAP work? Semap is used for the treatment of acute and chronic schizophrenic disorders, in which positive symptoms (such as delusions, hallucinations, thought disorders) and/or negative symptoms (such as blunted affect, emotional and social withdrawal) are prominent, including patients characterized by predominant negative symptoms. Family data used for the PHA's analysis must be the same information as reported to MTCS for the PHA's tenant-based Section 8 families with children. (e) Appeals. [63 FR 48555, Sept. 10, 1998, as amended at 68 FR 37672, June 24, 2003]. (i) The PHA's SEMAP certification states that the PHA reviewed utility rate data within the last 12 months, and adjusted its utility allowance schedule if there has been a change of 10 percent or more in a utility rate since the last time the utility allowance schedule was revised. The corrective action plan must: (2) Identify obstacles to goal achievement and ways to eliminate or avoid them; (3) Identify resources that will be used or sought to achieve goals; (4) Identify an PHA staff person with lead responsibility for completing each goal; (5) Identify key tasks to reach each goal; (6) Specify time frames for achievement of each goal, including intermediate time frames to complete each key task; and. ) the PHA 's annual SEMAP certification form concerning payment standards additional context additional context rent determinations 982.204 a. Reviews for troubled PHAs jurisdiction in metropolitan FMR areas, subpart F and 24 982.54. 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